Team collaboration tools have indeed become important for the smooth working of any organization. The employees can interact with each other and set goals for the week ahead. Below are a few reasons that justify as to why the huddle boards are required for collaboration.
For setting common goals
Every team needs to have a set of goals that they work towards. Needless to say, writing these goals down in the huddle board helps the entire team to know what they need to achieve. They would have a perfect idea about where they are headed. This way, even the team manager will get a chance to monitor how the entire team will work. When you implement the huddle boards at work, you get a chance to build KPIs which the team can refer to. Without a specific goal, it will become difficult to navigate through the work.
Process Breakup
It becomes easier for you to break down the process into the stages that they are in. For instance, if a certain task has just started you can mark it on the huddle board under the column of ‘Started’. Then you can go ahead and write down all the details of this task. This way, all your other teammates will also be able to see the progress.
All the employees working for this project can then add their inputs and ideas. Once finished, you can move the project to the ‘Completed’ section. A Huddleboard comes in really handy in the entire process lifecycle. You don’t have to go and tell everyone individually about the process, they would get the updates as and when the changes happen. This way they can all work knowing what needs to be done and when.
Collaborating Virtually
Huddle boards have made it extremely easy for everyone to collaborate without having to meet in person. It costs companies a lot of money when the employees have to meet up every time there is an important discussion. This can be really daunting and time consuming too.
A better way of doing these meetings is just to share the screens through your huddle board. Everyone would be able to sit in the comfort of their homes and still attend the meetings without a hitch. Virtual collaboration is a good idea and it allows for people to truly work in harmony. They can tell about their suggestions then and there without having to visit personally. Collaborating with the help of huddle board has actually helped people in saving money and time. They can then utilize the same for achieving other important tasks.
Security
One aspect all the organizations fret about is the security. It is indeed important for everyone to feel secure while sharing any confidential data through the huddle boards. The employees can easily share media and files without having to worry about the aspect of security.
Everyone is given a specific access to the huddle board and they are then allowed to make changes. In some cases, an individual can only check the document without getting rights to edit it. This way, it becomes very easy for the manager to keep the privacy in check. Another crucial element here is that of delegation. It is the manager who will decide which task is allocated to whom and who has access to make the changes.
Visual Representation
The best part about huddle boards is that people can actually see the progress being made in real time. There are things like pie charts and graphs that depict exactly how much work has been done and what is the progress. Instead of having to pull data manually and then create a report, huddle boards make it easy to simply present the information.
Thus, it is quite apparent that huddle boards are very important for remote collaboration. It becomes very easy to go about daily work when a huddle board is used.
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Founder Dinis Guarda
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